Procurement

Procurement is the process we use to get the goods and services we need to serve our communities. We try to secure best value from our contracts while supporting quality and innovation.

Crawley, Horsham, and Mid Sussex have a shared procurement service, with Crawley acting as the lead authority. Supported by the legal teams at each authority, we provide advice to client departments on any aspect of procurement, and offer support and guidance to suppliers looking to do business with the council.

More information can be found on our SE Portal Buyer Profile.

Becoming a supplier to the council and current opportunities

Crawley, Horsham and Mid Sussex councils advertise all tender opportunities on the SE Shared Services e-Sourcing Portal. To view opportunities, tender documents and to submit a bid, create a free account for your organisation on the portal.

We do not hold lists of approved or preferred suppliers, therefore you will need to register on the portal to access any open opportunities. 

As per the Procurement Thresholds, lower value procurements may not be advertised on the portal, and are likely to be managed by the purchasing department directly.

Create a free account on the SE Shared Services e-Sourcing Portal

Social value and sustainable procurement

Through our procurement processes the councils are committed to delivering value for money services that also support economic, environmental and social improvements in the communities we serve.

Through our procurement process we want to promote responsible supply chains and work with suppliers who can help us deliver our ambitions and priorities.

A key element of our procurement process will be to ask suppliers to commit to delivering on our social value priorities, the extent of this commitment will be dependent on the value of the contract.

Local Government procurement rules

All procurement activity undertaken is done in a transparent, fair and consistent way as required by the Public Contract Regulations 2015 and World Trade Treaty Principles. The rules the council must follow are set out in the council’s Constitution which acts as the ‘rule book’ that governs the processes by which the council conducts its procurement. The rules apply to all purchases by the council of goods, works and services. It does not apply to contracts of employment or acquisitions and disposals of land or buildings.  

In order to tender or quote for contracts, suppliers will need to meet some minimum requirements for example, appropriate insurance levels, evidence of financial stability, compliance with relevant legislation and policies such as health and safety, anti-corruption, modern slavery and human trafficking etc. where appropriate.

The council’s current rules set out the procurement route to be used to procure goods, services or works depending on the value of the contract. These are detailed below. The council is also able to utilise Framework Agreements as an alternative way of procuring, without advertising.
 

Process
Method
Goods and services
Works
Process
Value for money 
Method
Managed directly by purchasing department
Goods and services
Below £20,000 
Works
Below £20,000
Process
Formal quotation process (3x quotes)
Method
Suppliers selected by purchasing department or through the SE Shared Services Portal
Goods and services
£20k-£50k
Works
£20k-£100k
Process
‘Local’ tender process 
Method
Advertisement on SE Portal and Contracts Finder
Goods and services
£50k-EU
Works
£100k-EU
Process
Above threshold tender 
Method
Advertisement on SE Portal, Contracts Finder and OJEU
Goods and services
Above £181,302
Works
Above £4,551,413

Contracts Register

Please note that this register is a work-in-progress, and may be missing information. Any information not currently on the register is either not held, or held in a format that is not readily available. Work is ongoing to collate this information, and updates to the register will be published on a quarterly basis.